Personal Data Protection Policy

Officionados (hereinafter "Officionados,"  "the site," "We," or "Us") is committed to the collection and processing of your personal data in compliance with applicable regulations governing the protection of personal data. This includes adherence to the General Data Protection Regulation (Regulation (EU) 2016/679 on the protection of individuals with regard to the processing of personal data and on the free movement of such data or "GDPR"), the ePrivacy Directive (EPD), and the Ley Orgánica de Protección de Datos (LOPDGDD).

The purpose of this Personal Data Protection Policy (hereinafter referred to as the "Policy") is to provide you with information about how Officionados processes your personal data.

This Policy, in conjunction with our Terms & Conditions and any other referenced documents, will:

• Inform you about how we handle the personal data collected from your use of our website, whether it be through (i) the submission of your enquiry for office space, (ii) signing up for our newsletter or market data, (iii) subscribing to our service, or (iv) any other information you provide during our communications.
• Educate you about your privacy rights.
• Explain how the law protects your personal data.

By providing your personal data to us, whether through our websites, email, or any other means, you acknowledge that you have read and understood this notice.

Please note that this website is not intended for children, and we do not knowingly collect data related to children. If you have concerns that your child may have provided information through our website, please contact us at hola@officionados.space

Personal data, or personal information, means any information about a living individual from which that person can be identified, either on its own or when it's combined with other information held by us. It does not include data whereby the personal data has been stripped of sufficient elements that means the individual can no longer be identified (anonymous data). As part of our activities, we collect personal data about our customers or prospects which we have grouped as follows:

In this regard, it is specified that all the personal data collected is necessary for the management of Officionado's activities. If you do not provide this data or if you refuse to collect it, it will be difficult or impossible to manage Officionado's activities and you will not be able to take full advantage of our services.

In any case, Officionados ensures that the personal data processed is adequate, relevant and not excessive in relation to the purposes for which it is collected and/or further processed.

Officionados collects, processes and stores your personal data as a data controller for various purposes ("Purposes") and on the basis of the following legal grounds:

• For the purposes of legitimate interests, in the context of:
• • The management of the commercial relationship, in particular to respond to your contact requests in the context of your search for office spaces.
  •  Carrying out statistical studies, analyses and audience measurements.
  • To ensure compliance with our legal and regulatory obligations as defined by the legislation in force, in the context of the management of the rights and requests to exercise the rights of individuals.

When you visit the Officionados website, certain information relating to your browsing may be recorded in "cookie" files installed on your terminal (computer, tablet, mobile phone or any other device optimized for the Internet).

These cookies are issued by and to facilitate your navigation on this Site, for audience measurement reasons.

4.1 What is a cookie?

A "cookie" is a series of information, usually small in size and identified by a name, that can be transmitted to the user's browser software by the site or application to which the user connects. The browser software stores it on the user's device (computer, tablet, mobile phone or any other device optimized for the internet) for a certain period of time and sends it back to the web server each time the user reconnects to it. Cookies are, for the most part, used to make a website or application work, improve its function and make it more efficient. Indeed, a website or application can read these files and query them, which allows it to recognize the user's terminal and record important information that will facilitate the use of the site.

4.2 What cookies do we use?

• Strictly necessary cookies that are essential for the operation of the website: these cookies are purely technical and strictly necessary for the proper functioning of our website. As such, they are not subject to consent. You can still technically block them using your browser settings, but your experience on the site may be degraded. This includes, for example, the cookie that allows you to save your choices regarding cookies or cookies that allow you to personalize your user interface.
• Functional Cookies allow us to remember choices you have made, such as previous searches and language selection to provide you a more enhanced, efficient and personal service. The information these cookies collect relates to our website only.
• Statistics cookies which collect information about how you use a website. None of this information can be used to identify you. It is all aggregated and, therefore, anonymized. This is to track overall trends in our website traffic, not to track individual visitors, their sole purpose being to improve website functions.
• • Google Analytics - We use Google Analytics to track and analyze the use of the Services. The Google Analytics Advertising Features that we may use include: Remarketing with Google Analytics, Google Analytics Demographics and Interests Reporting and Google Display Network Impressions Reporting. We maintain the usage of Google Analytics GDPR compliant. To opt out of being tracked by Google Analytics across the Services, visit GA-OptOut. For more information on the privacy practices of Google, please visit the Google Privacy & Terms page.
  • Plausible Analytics - Plausible is GDPR compliant. No personal data is collected to Plausible. Data collected includes referral sources, top pages, visit duration, information from the devices (device type, operating system, country and browser) used during the visit. Read more in the Plausible Analytics data policy.

4.3 The user's choices regarding cookies

When the user connects to the site, a banner appears on their terminal to collect their consent or refusal regarding the deposit of cookies for audience measurement and social networks. As long as the user has not expressed their choice, this banner will remain visible, in accordance with the Data Protection Regulations.

The user can configure their browser software in such a way that cookies are saved on their terminal or, on the contrary, that they are rejected, either systematically or according to their issuer. It is also possible to configure the browser software in such a way that the acceptance or refusal of cookies is offered to them from time to time before a cookie is likely to be saved on their terminal.

If the user refuses to allow cookies to be saved on their device, or if they delete those saved there, the user may no longer be able to benefit from a certain number of features that are nevertheless necessary to use the site.

In this case, we decline any and all responsibility for the consequences related to the degraded functioning of the site resulting from the impossibility of saving or consulting the cookies necessary for their operation and that the user has refused or deleted.

At Officionados, we prioritize the confidentiality of your personal data and adhere to all legal requirements concerning the sharing and disclosure of such information.

Your personal data will be accessible only to a limited list of recipients within Officionados, and this access will be granted based on individual needs and on a case-by-case basis. Authorized personnel and services within Officionados will have access to your personal data solely for the purpose of fulfilling the specified objectives outlined in this policy.

To provide you with comprehensive office search support services, we may need to share your personal data with the following external third parties:

• Serviced office operators
• Third-party brokers
• Service providers, including website hosting, professional services (such as information technology services and related infrastructure), customer service, e-mail delivery, auditing, and similar services
• Professional advisers

Upon submitting a workspace enquiry to us, your enquiry details (including contact information) may be shared with workspace providers and our commercial broker partners. These external parties may contact you to follow up on your enquiry. We do, however, require all third parties to uphold the security of your personal data and treat it in accordance with the law.‍

Legal Compliance and Protection: In certain circumstances, we may be obligated to disclose your personal data to comply with applicable laws or to safeguard the rights and interests of others, including yourself. This may involve sharing your information if we reasonably determine that such disclosure is necessary to comply with the law, protect our or others' rights, property, or interests, or prevent fraud or abuse.

Your personal data is kept in a form that allows you to be identified for no longer than is necessary to achieve the purposes for which they are processed. The retention periods applied are determined according to the operational needs of Officionados, the rights of the data subjects, the legal or regulatory retention obligations and the applicable legal limitation periods as well as the recommendations of the Agencia Española de Protección de Datos (AEPD).

(Subject to certain conditions in data protection laws and other relevant laws) you have the right to:

• Request access to your personal data (commonly known as a “data subject access request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
• Request correction of the personal data that we hold about you - we may need to verify the accuracy of the new data you provide to us.
• Request erasure of your personal data. We also legally require that our serviced office operators and third-party brokers abide by your request.
• Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party.) In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
• Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data's accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
• Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format.
• Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent.

To exercise your rights, you can send your request to the following address: hola@officionados.space

You also have the right to lodge a complaint with a supervisory authority in the event of a violation of the applicable data protection rules.

We can be contacted if you have any questions about this Policy or how Officionados collects and uses your personal data or to exercise your rights, you can send your request to us at the following address: hola@officionados.space  

This policy may be modified by Officionados. In this case, the revised version will come into force when it is made available on the Website: https://www.officionados.space/